Guidelines for writing an ISIS Collaborative R&D proposal

Requests for ICR&D beam time can be made at any time and will be considered outside the normal ISIS academic peer review process.

Initial discussions

Before writing an ICR&D proposal, please contact the ISIS Industry Liaison Manager to discuss your proposal.

They can help you to decide on the most suitable instrument and the amount of time you will need, and assist in preparing the proposal.

Proposal

The proposed ICR&D research programme should be described.  In particular it should explain why neutron measurements are required, and how the ISIS measurements will fit within the overall research programme. 

If the measurements are required very urgently, this should be highlighted in this section.

In addition, you will also need to supply the following information: 

  • A brief description of your company (or consortium), and its activities in the UK, including the total employment, and the turnover within the UK.
  • An estimate the potential economic benefit to both your company (or consortium) and the UK
  • The in-kind contribution that your company (or consortium) will make to the project.   This should be in the form of a simple table showing each in-kind contribution which can be in staff time spent on the project, or related equipment, samples or services. For a consortium, the table should include contributions from all partners and identify the roles of each partner.
  • A simple time-line of key milestones for the programme.

Economic benefits

It is appreciated that measures of economic impact are difficult, and generally contingent upon the successful outcome of a programme of research. 

However, in this section we ask the industrial partner to estimate the potential economic impact the proposed research might have on their company or the UK.  Such impact may be expressed in a variety of measures including reduced costs of production, increased sales, jobs, etc. Since the impact is uncertain it is the order of magnitude of the impact that is needed.

It is also appreciated that such information is highly sensitive, and ISIS will not report this figure in such a way that it can be attributed to the proposers.  However, this information and the associated monitoring information supplied during and post-project may be reported by ISIS as an aggregated figure across the whole programme.  Where significant impacts are achieved, ISIS will request permission for information to be used in a case study.

Collaborative Research Agreement

Participants in the ICR&D scheme will sign a Collaborative Research Agreement (CRA) with the Science and Technology Facilities Council (STFC), which will cover details of the in-kind contributions provided by each side of the partnership. The agreement may also include details on how IP is handled by the partnership.

Costs

An outline of the costs borne by each partner (industry, academia, ISIS) in undertaking the ICR&D should be given. Staff costs should be expressed at full economic cost (FEC). The total requested ISIS beam time should also be listed.

For an ICR&D Collaborative Research Agreement to be signed, the industrial partners must deliver an in-kind contribution at least equal to the total cost of the ISIS beam time supplied to the project.

It should be noted that no cash awards are provided under the ICR&D scheme, although travel and subsistence costs of participating academic partners will be met if requested in the proposal.

Safety

It is important that you give accurate information about the safety of the samples and the safety of the proposed experiment.

All ISIS experiments are required to complete an online Experiment Risk Assessment (ERA) before starting work to evaluate experiment and sample safety. Providing this information in advance will allow ISIS staff to ensure that your experiments can go ahead and be safe and successful. Successful proposers will be sent a link to the ERA system in advance of their experiment.

Failing to give correct safety information could delay the start of your experiments.

Submitting proposals

Proposals may be submitted at any time throughout the year to the ISIS Industrial Liaison Manager.

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