Before arriving
07 May 2009



The key steps users should take before arrival.




​Please use the links below to make sure you have everything in place to make the most of your time at ISIS. 

Please note that entry into the ISIS experimental hall will be delayed unless you have an up-to-date safety test and have read the health information.

Principal Investigators / Experiment Contact

Check you have been allocated the Sample Environment equipment you need. As soon as you receive the date of your experiment from the Instrument Scientist, please check that the Sample Environment equipment is correct, and if not, inform your local contact. Should you require special equipment that requires engineering, assembly or testing, details must be given as soon as possible, but at least six weeks before the experiment is due to start.

Once your experiment has been scheduled, you will receive an e-mail from the User Office confirming the dates. This email will ask you to complete a Visit Notification online at to register the names of everyone that will attend and, if required, request their accommodation and/or transport.

We need to know in advance who is coming for your experiment so that they can be given access to the ISIS experimental hall.

  1. Complete an Experiment Risk Assessment (or get one of your team to complete it). Please go to to confirm all of the operational details of the experiment so we can put the necessary safety arrangements in place. An Experiment Risk Assessment (ERA) is required for all experiments and replaces the COSHH forms used previously. If you require any help in completing the form, please contact your local contact or our Sample Safety Team on

Everyone who plans to come to ISIS to carry out the experiment should complete the tasks listed in the Experiment Team Members section below at least one week prior to arrival. 

Read our 'what to do on arrival' page.

Experim​ent Team Members

Once your principal investigator / experiment contact has told us you are coming you will receive an email from the user office. This email will ask you to complete the following tasks online as soon as possible.

Before you arrive please:

  1. Update your personal​ details at
  2. Review relevant health information at
  3. Study the training pages and then take (and pass) the ISIS safety test at (if you have not done this within the past two years)

Accommodation is available on or off the RAL site

Accommodation can be booked through the user office using the online Travel and Accommodation system. You will need your experiment RB number or your purpose of visit.

Accommodation on Site

Ridgeway House​
Ridgeway House is located on the grounds of the H arwell Science and Innovation Campus opposite the Rutherford Appleton Laboratory Security lodge.  It has 62 newly refurbished bedrooms.  All bedrooms have ensuite bathrooms, tea and coffee making facilities and internet access.
Rooms at Ridgeway House may be occupied from 2pm on day of arrival and must be vacated by 10am on day of departure.
Room keys can be collected from reception which is open 24 hours a day.
When Ridgeway House is full, accommodation will be provided at The Cosener's House in Abingdon. 
B&B accommodation will only be used when Ridgeway House and The Cosener's House are fully booked. 

Science and Technology Facilities Council
Ridgeway House
Rutherford Appleton Laboratory
Harwell Science and Innovation Campus 
OX11 0QX

Accommodation off site

The Coseners House
Coseners House is located near the River Thames in Abingdon.
Rooms may be occupied from 3pm on day of arrival and must be vacated by 10am on day of departure.  Room keys can be collected from reception which is open 24 hours a day.

The Cosener's House
Abbey Close
OX14 3JD
Tel: +44 (0)1235 523198
Fax: +44 (0)1235 534160

Accommodation in these locations allows us to pay the costs of UK visitors directly and claims for accommodation costs will be discontinued. B&B accommodation will only be used when Ridgeway House and The Cosener's House are fully booked.

Paying Bills

You are responsible for payment for B&B accommodation directly to the owner, even if you will later reclaim this expense. Please note that most B&B's will not accept credit cards. 

Visitors staying in Ridgeway House or The Coseners House who pay their own bill should settle their account at reception before checking out. ​

Read our 'what to do on arrival' page.