Experiment expense claims
If you are a funded ISIS user, expense claims must be submitted within 60 days of the experiment ending.
Will ISIS fund you?
Check here to see if your travel and subsistence costs will be covered by ISIS
Information
ISIS supports eligible user visits covering the duration of your experiment and limited additional time for sample preparation, data analysis, or use of on-site characterisation facilities. Extended stays require prior authorisation.
Travel
ISIS reimburses economy-class travel only between your home institution and the facility.
Mileage may be claimed for personal car use when travelling to ISIS (see the ISIS User Travel Policy), with full journey details and any passenger names provided. Local personal travel is not reimbursable.
Transport to and from Heathrow or Gatwick can be arranged in advance via the User Office (by 14:00 on Fridays for weekend travel). Users must use public transport between Didcot Parkway Railway Station and the STFC RAL site; taxi fares can only be reclaimed if no bus service is available.
Car hire must be approved in advance by the User Office via email. Once approved, users must arrange their own hire. If your university pays, ISIS requires supplier paperwork to issue a Purchase Order (PO) number, which must appear on the invoice. If you pay personally, costs can be reclaimed as normal.
Food
Users eligible for funded food costs will have money loaded onto their user visitor passes. These passes can then be used to purchase food in the RAL restaurant, coffee lounge and vending machines. Meals taken off site during your visit will not be reimbursed.
Meals taken during your journey to and from ISIS can be reimbursed up to the value stated on the ISIS User Travel Policy. Receipts for these meals should accompany your claim.
How to submit a claim
Non-UK Bank Account Claim Form
- On the form please include the reason for the claim and the experiment (RB) number
- List each item on the claim separately (not adding multiple items together) and in the currency in which you paid
- Remember to sign the form
- All receipts must be provided in one PDF document and presented in the same order in which they appear on the claim
- Flight boarding passes must be included with air travel claims
Submit the form (as MS Word doc) and copies of receipts (as PDF doc) to the ISIS User Office
Contact the ISIS User Office
If you have any queries regarding access or your experiment please contact the ISIS User Office
Email: isisuo@stfc.ac.uk
Tel: +44 (0)1235 445592 (ext 5592)
The User Office can be found in the Reception Building (R75) at the main STFC RAL site entrance
Office hours:
08:00 – 16:00 Monday – Thursday
08:00 – 15:00 Friday
Outside of normal office hours please contact the ISIS Main Control Room on:
+44(0)1235 446789 (ext 6789)
